Our direct-to-consumer site pulls 50k–200k unique visitors a month and handles quarterly royalty statements for a portfolio of licensed designs. Until now, a desktop-only workflow and a single part-time accountant kept the numbers straight. We’re migrating to QuickBooks Online, expanding the product mix, and need fresh horsepower to keep books tight, reports clean, and cash flowing without friction.
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What You’ll Own
• Full-cycle monthly accounting
Reconcile bank, credit-card, and payment-gateway activity; close the books by the 10th business day.
• Quarterly licensing & royalty reporting
Aggregate sales data, apply contract-specific royalty rates, draft partner statements, and prep cash-out schedules.
• QBD → QBO migration
Map COA, import historical data, stand up automated bank feeds, and document new SOPs so the team can self-serve basic lookups.
• eCommerce clean-up
Align Shopify/Stripe (or similar) settlements with the GL; resolve timing differences on sales tax, refunds, and chargebacks.
• Process-improvement guardrails
Flag scalability gaps, propose dashboards, and lay the groundwork for SKU expansion and higher traffic bands.
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What Success Looks Like in 6 Months
Zero-variance closes — Every bank and gateway account ties out, licensing accruals match contracts, and P&L/BS roll forward without suspense entries.
Audit-ready royalty trail — Source data ➜ calculations ➜ partner statements are buttoned-up and searchable.
QBO humming — The team pulls real-time snapshots (cash, COGS, royalty liability) without pinging you for basic exports.
Scalable playbook — Documented SOPs let us flex from a handful of SKUs to hundreds without reinventing the wheel.
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The Nuts & Bolts We’re After
Must-Have Nice-to-Have
3+ yrs small-biz or eCom accounting (cash + accrual) Prior royalty/licensing accounting
Hands-on QuickBooks Online (setup & cleanup) Experience with Shopify, WooCommerce, or BigCommerce finance workflows
Advanced Excel/Sheets (v-lookups, pivot tables) Familiarity with A2X, Synder, or similar eCom integrators
Comfort owning month-end solo & presenting to leadership Exposure to inventory or COGS standard-cost setups
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How We Work
• Asynchronous first. You’ll get clear weekly deliverables and the freedom to knock them out on your schedule, as long as deadlines hold.
• Iterate, don’t wait. Spot a better workflow? Ship the MVP, show us the delta, and we’ll back the upgrade.
• Build for scale. Do the hard thinking now so we don’t bottleneck later.
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Compensation & Logistics
• Hourly contract, paid bi-weekly via ACH.
• 10–15 hours per week to start; likely to expand as traffic and SKU count scale.
• U.S. time-zone overlap preferred for easier hand-offs.
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