Job Description

Position: Project Manager

Duration: 2 Months

Location: Montgomery, AL (Onsite from day 1)

Position Description

The Alabama Medicaid Agency (AMA) is actively involved in a major transformation project involving moving from a monolithic system with 14 different business functions to an interoperable, modular system based. This multi-year "Modularity" project involves working with multiple vendors employing various project management methodologies. The Alabama MES Modernization Program (AMMP) must comply with the Center for Medicare and Medicaid Services standards and requirements such as the Medicaid Information Technology Architecture (MITA), Medicaid Enterprise Certification Lifecycle (MECL), and the Medicaid Enterprise Certification Toolkit (MECT). The AMMP To support this effort, the Medicaid Agency is seeking an experienced Project Analyst to be a member of the Medicaid Enterprise Systems (MES) team. The vendors are responsible for project documentation and program deliverables. The Project Analyst is expected to act as a liaison between the MES division and the service and module vendor teams. This Project Analyst will support coordination and communication associated with various aspects of the program to include deliverables status reports, performance reviews, meetings and program resources. This position will work closely with the Project Management Office (PMO) vendor. This position requires 100% on-site in Montgomery AL central Medicaid office.

Skills Required

Project Management

• Perform standard project functions such as creating documents, presentations, scheduling meetings, producing meeting minutes, distributing reports, track artifacts, creates and tracks issues and action items, etc.

• Understanding of multiple project methodologies

• Maintain project assets, communications and track items to completion

• Strong understanding of software development lifecycle (SDLC) and management processes for multi-module platforms.

• Strong problem-solving and risk management skills to identify, address, and mitigate project risks and issues.

• Expert knowledge of IT best practices, policies and regulations Contract Management

• Proficient in understanding contracts and ensuring vendors are fulfilling requirements as defined in the contract documentation

• Perform quality assessment on internal division artifacts and functions

• Oversees the department's deliverable management program.

• Manages the requirements for the deliverable management tool and acts as the liaison between the MES core team and module and service vendors.

• Communication and Professional interaction

• Ability to work with a diverse group of executives, managers, and subject matter experts.

• Efficiently scheduling and facilitating MES team meetings, documenting action items and producing meeting minutes

• In-person and virtual engagements with vendor teams

• Adequate knowledge and experience using virtual meeting platforms such as MS Teams, Zoom and Cisco Webex

• Notifies MES team members about performance abnormalities and variances

• Exceptional coordination and organizational skills to manage multiple job assignments

• Excellent communication and stakeholder engagement abilities.

• Ability to translate technical jargon for non-technical audiences.

• Ability to communicate between stakeholders, developers, testers, project managers, program managers and program executives Program Office Support

• Oversee SharePoint administration and aligns management processes with contractual specifications and statements of work (SOW)

• Oversees the MES core team SharePoint document repositories, folders and list

• Capable of identifying SharePoint improvement areas and provide orientation to MES team members

• Responsible for establishing and implementing MES team social activities, facilitating status reporting and meeting coordination.

Skills Preferred

Advance skills in Microsoft Word ability to develop document templates

Advance skills in Microsoft Excel experience in complex formulas

Advance skills in Microsoft Visio ability to create charts and flow diagrams

Manages on and offboarding activities to include space allocation, orientation of new employees, and coordination with PMO services team

Ability to prepare guides, policies and memorandums

Working knowledge of ITIL processes and IT support frameworks

Familiarity with agile project management methodologies and tools.

Experience Required

3 5 Years of experience as a Project Analyst or assisting Project Managers

1 2 years of Experience with multi-vendor projects

3 5 years of experience as a technical writer

Expert/Advanced knowledge of all Microsoft Office products including MS Project and SharePoint

1-2 years' experience in establishing, managing and organizing SharePoint sites

Experience Preferred

• 2 3 years of experience in Medicaid or Major Health Care Payer
• Strong interpersonal skills to build team rapport
• Excellent verbal and written communication skills
• Ability to work independently with minimal direction from State or other team members.
• Ability to work under pressure / to a deadline.
• Strong analytical and critical thinking skills.
• Exceptional research and reporting skills.

Education Required

• Bachelor's degree in Business Administration, Communications, Computer Science, IT Management or related field

Education Preferred

• Bachelor's degree in Computer Information Systems or IT related field

Candidate Evaluation Criteria (I have to answer these questions at submittal so I need answers for each of your candidates

1. SharePoint - minimum (5 years)
2. MS Project minimum (1 year)

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